Hiring team

Learn how to assign hiring team members to jobs and choose the right role for them.

To assign a hiring team to a job in JOIN, you must first invite your team members to your company account. Only existing team members can be added to a job. If you haven’t done that yet, start with the Member management guide to learn how to invite users and assign them a company role.

Before assigning job-level roles, it’s important to understand company-level roles, which define what a user can access across your account:

• System Admin: Full access to all jobs, features, and settings

• Standard: Can create jobs and manage limited settings

• Limited: View-only access to selected areas

Once team members are added, you can assign them to specific jobs and define their job-level roles—these control what they can do within each job.

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There are three roles available for hiring team members:

Reviewer

A Reviewer can view the job, access candidate profiles, review applications, view and submit scorecards. They cannot make changes to job ads, assign candidates, or update hiring stages.

Use case: Use this role for colleagues who are involved in reviewing applications and giving structured feedback, but who should not be able to alter the job ad or move candidates through the hiring process. For example, team leads, department members, or subject matter experts.

Hiring Manager

A Hiring Manager can do everything a Reviewer can, plus edit the job ad, assign candidates to jobs, update application pipeline stages, and make hiring decisions.

Use case: Assign this role to individuals responsible for managing the hiring process for a particular role. Ideal for department heads or functional managers who are deeply involved in candidate evaluation and role fit but don’t need full admin rights.

Job Admins

A Job Admin has full access to the job, including managing the job ad, candidates, and hiring team members. They can reject or delete applications, change job visibility, and assign others to the job.

Use case: This role should be given to recruiters or talent acquisition leads who are responsible for the end-to-end management of the job. They may collaborate with multiple hiring managers and reviewers and need full control over job and team settings.

System Admins always have full access to jobs irrespective of the job-level permission that are assigned to them.

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Job role permissions summary

Click Compare job roles to view a full breakdown of permissions.

Here’s a quick summary of what each role can do:

Feature	Reviewer	Hiring Manager	Job Admin
View job
Edit job
Edit job status
View candidates
Assign candidates to jobs
Manually import candidates to job
Update applications' pipeline stage
View candidates' scorecards
Submit candidates' scorecards
Reject applications
Delete applications
Manage hiring team members

You can change a member’s role any time by clicking the dropdown beside their name in the Hiring Team section.