# Job overview & filters ## Job overview In JOIN, your jobs are grouped into three tabs based on their current status: * `Active`: includes jobs that are currently set to `Online` or `Offline` status * `Drafts`: jobs you’re still working on that haven’t been published yet * `Archived`: closed jobs that are no longer visible to candidates or open for management You can navigate between these tabs using the `Jobs` section in the left-hand sidebar. Each view gives you access to the relevant filters, job details, and layout options. *** ## Job views You can customise how jobs are displayed in the `Active`, `Drafts`, or `Archived` tabs. JOIN offers two different display formats to help you browse and manage your job listings. You can toggle between these views depending on your needs: 1. Click the settings icon :gear: (top-right of the job list) 2. Under `Show as`, select `Cards` or `Table` {% hint style="info" %} Your selected view is remembered the next time you return to the page. {% endhint %} ### Cards view Cards view shows each job in a separate card with basic information like title, location, promotion options, job status, and last updated time — ideal for a quick scan. ### Table view Table view displays jobs in a structured list with sortable columns — best for reviewing and comparing job data at a glance. In this view, you can control which columns are shown in the list. This allows you to focus on the job details most relevant to your hiring process. #### To customise columns in Table view: 1. Click the settings icon :gear: 2. Under `Visible data`, toggle the following fields on or off: * `Location` * `Status` * `Applications` * `Date created` * `Last updated` You can enable all columns for a full overview or hide the ones you don’t need. {% hint style="success" %} Customising the visible data helps reduce visual clutter and keep your job overview focused. {% endhint %} *** ## Sorting jobs You can sort your jobs by different fields in both `Cards` and `Table` views. 1. Click the settings icon 2. Under `Sort by`, choose how you'd like to order your jobs: * `Title: A to Z` / `Z to A` * `Applications: less to more` / `more to less` * `Date created: Oldest first` / `Recent first` * `Last updated: Oldest first` / `Recent first` {% hint style="success" %} This is especially useful when managing many jobs — for example, sorting by `Applications` to quickly spot high-traffic listings or by `Last updated` to see your most recently managed jobs. {% endhint %} *** ## Filtering jobs Use filters to quickly find specific jobs based on their details. Click the `Filters` button (:filter:) above the job list to open advanced filtering options. You can choose from: * `Job Status`: Online, Offline * `Job Ad Language` * `Job Location` * `Category` * `Employment Type` * `Date Created` * `Date Updated` {% hint style="info" %} Sorting options and filters work independently and are applied across whichever tab and view you’re using. {% endhint %} For fast results, use the frequently used filtering fields next to `Filters`: * `Job Status`: instantly switch between Online, Offline, or Archived jobs * `Job Location`: filter jobs by city or country {% hint style="success" %} Combine multiple filters to narrow your job list. For example, show only `Online` jobs in `Berlin` created in the last 30 days. {% endhint %} *** ## Managing jobs You can quickly access all essential tools for editing, updating, and maintaining your jobs. Go to the relevant tab from `Active`, `Drafts`, or `Archived` jobs and locate the job you want to manage. Click the three-dot menu (`...`) next to the job title (in `Cards`) or under the `Actions` column (in `Table`) and choose from the available options. ### Editing a job Click `Edit` in the job actions menu to update any part of a published or drafted job. This feature gives you full flexibility to improve or correct job postings without needing to start from scratch. This opens the full job editor where you can review and adjust everything you originally set during [job creation](/jobs/job-creation.md), including: * `Job Ad Details`: job title, location, description, salary, company info, etc. * `Application form`: the questions and fields candidates fill out when applying * `Workflow`: the application stages and process for managing candidates * `Hiring Team`: who’s involved in reviewing and managing applications Once you've made your changes, click the `Publish` button in the top-right corner to apply the updates. {% hint style="info" %} Once saved, changes are automatically updated across all job boards and channels where the job is live — including JOIN’s partner boards, your career page, and any shared links. Updates may take up to 24–48 hours to reflect on external job boards, depending on the platform. {% endhint %} ### Duplicating a job Click `Duplicate` in the job actions menu to quickly create a copy of an existing job ad. This is especially useful when hiring for similar roles across different locations, departments, or hiring periods. When you duplicate a job: * The job editor opens immediately with all sections pre-filled from the original job * The job title is automatically prefixed with `COPY OF` — you’ll be prompted to change it before continuing * All other settings — including job content, application form, workflow, and hiring team — are carried over from the original job From here, you can follow the usual steps used during[ job creation](/jobs/job-creation.md) to: * Review the copied content * Edit any sections you want to change (such as location, salary, tasks, hiring team members etc.) * Keep the details that stay the same Once you've made your changes, click the `Publish` button in the top-right corner to apply the updates or click `Save as draft` to save your changes and continue working on it later. ### Changing the job status Select `Change status` to update a job’s visibility or lifecycle. You can switch between: * `Online`: the job is live and accepting applications * `Offline`: the job is unpublished but still allows candidate management * `Archived`: the job is closed, and candidate management is disabled {% hint style="success" %} Changing the job statuses help you stay within your [job limit](#user-content-fn-1)[^1] while keeping your workspace organised. Switching a job to `Archived` frees up a slot in your [plan](https://join.com/settings/company/billing?source=companySettings). {% endhint %} {% content-ref url="/pages/TCQjmGOwhmMd5TFEcG3a" %} [Job statuses](/jobs/job-statuses.md) {% endcontent-ref %} ### Reviewing a job Click `Preview` to see exactly how your job appears to candidates. This is helpful before publishing or after making edits to check formatting and layout. The preview opens in a new tab and shows the live version of your job, including all active application fields. ### Promoting a job Click the blue `Promote` button (:bullhorn:) or select `Promote` from the menu to view premium posting options. JOIN offers the option to advertise your job with Paid Multiposting across premium job boards to maximise reach and visibility. You can promote a job at any time while it's `Online`. {% hint style="info" %} Offline or Archived jobs cannot be promoted. Switch their status to `Online` to enable promotion. {% endhint %} [Read more](/promoting-jobs/paid-multiposting.md) :arrow-up-right-from-square: ### Adding applications manually Click `Add application` to record candidates who applied outside JOIN — such as via referrals or email. This helps keep your hiring pipeline complete and centralised. You can: * `Add manually`: enter candidate details directly into JOIN * `Use Chrome Extension`: import candidates directly from sourcing platforms like LinkedIn [Read more](/candidates-and-applications/candidate-sourcing.md) :arrow-up-right-from-square: ### Exporting applications Use `Export applications` to download all candidate data linked to a specific job in CSV, XLSX, or ZIP format. This can be useful for internal reporting or backup purposes. {% hint style="info" %} This option is only available on Advanced and Enterprise plans. Upgrade your [plan](https://join.com/settings/company/billing?source=companySettings) to export applications from JOIN. {% endhint %} ### Disabling & enabling notifications Click `Disable notifications` to stop receiving email alerts related to the selected job. \ Click `Enable notifications` to start receiving email alerts related to the selected job. These includes notifications about: * New applications received * Application status changes * Candidate application deletions {% hint style="info" %} By default, the job-related notifications are enabled for all members of the hiring team. {% endhint %} ### Sharing a job Click `Share` to copy a direct link to your job posting. You can share this with candidates, team members, or post it on social platforms. The link leads to the job’s application page and always reflects the most up-to-date version of your listing. ***
Do Offline jobs count towards my job limit? Yes. `Online` and `Offline` jobs both count as `Active` jobs. `Draft` and `Archived` jobs do not. [Learn more](https://help.join.com/jobs/job-statuses)
Where do I edit, duplicate or change a job's status? Use the three-dot menu on each job (or Actions column in Table). Choose `Edit`, `Duplicate`, or `Change status`.
How do I preview a job before posting? Open the job’s menu and click `Preview` to see the candidate-facing page in a new tab.
Who can sort and filter jobs? Anyone with access to the Jobs page can sort and filter jobs. Learn more about managing your hiring team [here](https://help.join.com/jobs/hiring-team). Sorting and filtering work in both Cards and Table views, across `Active`, `Drafts`, and `Archived`. How to sort: 1. Click the gear icon :gear:. 2. Choose Sort by: Title (A to Z/Z to A), Applications (less to more/more to less), Date created, Last updated. How to filter: * Select filters: Job Status, Job Ad Language, Job Location, Category, Employment Type, Date Created, Date Updated. * Use quick filters next to Filters for Job Status and Job Location.
[^1]: Your **job limit** refers to the maximum number of active jobs you can have at the same time, based on your current JOIN subscription plan. An **active job** is any job with the status `Online` or `Offline`. These count toward your job limit because they are considered part of your live or ongoing hiring activity. Jobs in `Draft` or `Archived` status **do not** count toward your job limit. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://help.join.com/jobs/job-overview-and-filters.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.