Applications overview & filters

Whether you're managing one candidate or hundreds, learn to find, sort, and view your applications efficiently using filters, search and view settings.

Applications overview

In JOIN, all incoming applications are grouped into three sub-tabs under the Applications tab:

• Active: Applications that are currently in the Screening, Qualified, or Offer hiring state

• Hired: Applications that have been marked as hired

• Rejected: Applications that have been rejected

You can view and manage these applications from the Applications tab in the sidebar menu. Each view gives you access to search tools, filters, sorting, and customisable column options.

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Applications table

Each application is listed in a structured table with sortable columns — ideal for reviewing candidates and progressing them through your pipeline. Here’s a breakdown of what you’ll see in the applications table:

Column	Description
Name	Displays the candidate's name and profile image. Click the name to open the candidate’s profile. Use checkboxes to select one or multiple candidates for bulk actions.
Applied for	The job title associated with an application.
Stage	Displays the current pipeline stage for the application. You can update it using the dropdown menu.
Job location	The location assigned to the job the candidate applied for.
Email	The candidate's email address.
Applied on	The date the application was submitted or was added to account.
Candidate country	Shows the candidate's country if they entered it in the application form.
GDPR status	Indicates whether consent has been requested or given. If candidates are added manually or via the Chrome extension, JOIN sends a consent request automatically. Learn more
Source	Where the application came from (e.g. Manually imported, Talent Pool, or Chrome Extension).
Tags	Tags assigned to the application. Click a tag icon to view or add more.
CV	If a CV is available, click to view or download it.
Actions	Includes a quick reject button and a more options menu. You can click to open additional options like Copy email or Download CV.

Additional table features

• Use the pagination controls at the bottom of the table to view 10, 25, 50, or 100 entries per page.

• You can scroll the applications table horizontally to view more columns or vertically to view more rows.

• The Name column is fixed and always visible when scrolling.

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Search and quick filters

You can quickly locate specific applications in two main ways:

1. Global search

Use the search bar at the top of the main menu to search for a candidate's name from anywhere. Alternatively, press Cmd + K (Mac) or Ctrl + K (Windows) to open the search.

2. Applications table search

On the Applications page, use the search icon on the top-right of the table to look up a candidate directly within the current view.

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Using filters

Use filters to narrow down your list of applications based on specific details.

Click the Filters button to open the full list of available filters. You can apply one or multiple filters at the same time. Click anywhere on the screen close the dropdown.

To the right of the Filters button, you’ll see two dropdowns with quick access filters:

• Job: Filters applications by job title

• Job status: Filter by the job’s publication status (e.g. Online, Offline, Archived)

Available filters

Click the Filters button to view all standard filters. You can apply multiple filters at once. Available options include:

• Hiring state : Filter by application stage: Screening, Qualified, or Offer

• Application source : Filter by where the application came from, such as Imported, Talent Pool, JOIN Chrome Extension, etc.

• Application tags : Filter by tags added to the candidates

• Candidate country : Narrow down applications based on the candidate's location

• Application date : Use the date picker to select a specific day or range

• Job : Filter by all jobs the user has access to

• Job status : Filter by status including Online, Offline, and Archived

• Job location : Filter based on the locations assigned to jobs

Each time you select a filter, the table updates automatically. Filter buttons turn blue once applied and show how many options are selected.

Resetting filters

All filters work independently and persist as you navigate between application sub-tabs.

There are multiple ways to reset filters:

• Click on an individual blue filter pill and then click Reset filter to remove just that filter.

• Open the Filters menu and click Reset all filters at the bottom to clear everything.

• If no results are found, you’ll see a "No exact matches" message and a Clear filters button to quickly start over.

The Filters button turns blue when filters are active and grey when cleared.

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Customising table view

You can personalise your application table by adjusting visible columns and sorting options.

1. Click the settings icon (top-right of the table).

2. Under Visible data, toggle on or off the fields you want to display

   Available columns include:

   • Applied for

   • Stage

   • Job location

   • Candidate country

   • GDPR status

   • Source

   • Tags

   • CV

3. Toggle on/off the columns you want to see. The Name column is fixed and cannot be hidden.

4. Reorder columns by dragging the six-dot handle next to each visible column.

5. You can also sort applications by different fields under Sort by. Choose how you'd like to order your table:

   • Name: A to Z / Z to A

   • Applied on: Newest first / Oldest first

Customising your view allows you to reduce visual clutter and focus on the most relevant candidate information.

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Managing applications

JOIN offers multiple ways to take action on applications directly from the table view.

• Update pipeline stage: Use the dropdown in the Stage column to move candidates through your pipeline.

• Add or edit tags: Click the icon in the Tags column to open the tag manager. You can add new tags or remove existing ones.

• Reject: Click the rejection icon in the Actions column to quickly reject a candidate.

• Take bulk actions: Use the checkboxes to select multiple candidates and take actions from the bottom toolbar. Options include: Add tags, Reject, Export, Remove applications.