Job statuses

Understand the different job statuses and how they help you manage job visibility, candidate flow, and job limits effectively.

In the Jobs section of the left-hand sidebar, you’ll see three categories: Active, Drafts, and Archived. These represent the current states of your job postings:

• Active includes both Online and Offline jobs

• Drafts contains unpublished jobs still in progress

• Archived stores completed or paused job ads that are no longer being managed

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Online

You can change a job’s status by clicking the three-dot menu on the job and selecting Change status.

Jobs with Online status are live, published, and visible to candidates. They appear on JOIN’s partner job boards, your JOIN career page, and any job widgets you’ve integrated.

This status allows you to receive new applications and manage candidates directly in JOIN.

Online jobs:

• Count towards your job limit

• Can be promoted with premium bookings

• Are discoverable by candidates

Changing an Online job to Offline or Archived will immediately cancel any active premium job ads running on that job. To avoid losing premium visibility, you can wait until the promotion ends before updating the status.

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Offline

Jobs with Offline status are hidden from job boards and candidates can no longer apply.

Use this status when:

• You’re pausing hiring but still managing existing candidates

• You want to stop receiving new applications temporarily

• You’re running interviews or reviewing submitted applications

Offline jobs:

• Still appear in the Active tab

• Count towards your job limit

• Cannot be promoted until set back to Online

Changes to visibility on external job boards can take 24–48 hours to take full effect.

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Archived

Archived jobs are fully closed positions. They are no longer visible to candidates and candidate management is disabled.

Use the Archived status to:

• Declutter your Active tab

• Store historical job data

• Free up space in your job limit

Archived jobs:

• Do not count towards your job limit

• Cannot be edited or promoted

• Retain linked applications, which become view-only

To manage candidates again for an archived job, switch its status back to Offline or Online.

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Managing job limit

JOIN's subscription plans include a job limit that applies only to jobs in the Online or Offline state. Draft and Archived jobs do not count towards your job limit.

If you reach your job limit:

• You won’t be able to publish new jobs

• An information banner will appear in your Active jobs view

• To proceed, either upgrade your plan or archive an existing job

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Changing job status

You can update a job's status directly from the Active tab:

1. Go to the Jobs section and select Active

2. Click the three-dot menu (...) on the job card

3. Hover over Change status and select one of the following:

   • Online

   • Offline

   • Archived

Your change will apply immediately in JOIN, though it may take up to 48 hours to reflect on external job boards.

Learn more about how job limits work and how to manage your plan.

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FAQs

What is an active job?

Jobs with Online or Offline status are active. Online is visible and receives applications; Offline is hidden but still manageable. Archived jobs are closed and don’t count toward your limit.

What happens if I reach my job limit?

You can’t publish new jobs. You’ll see a banner in Active. Either upgrade your plan or archive an existing job.

How can I delete or archive a job posting?

Currently, it is not possible to delete a job posting on JOIN. However, you can set the job ad to Offline or Archive. Both actions will take the job off all Standard job boards, typically within 24-48 hours.

Setting the job ad to Archive instead of deleting it has the advantage that you can use it as a template for new job postings or republish it if a new person is needed for the same position in the future. To archive or set the job to offline, simply navigate to the Jobs tab, select the overflow menu next to the job or open the job directly, and change its status accordingly.

Can I manage candidates if a job is archived?

No. Archived disables candidate management. Applications are retained as view‑only. Switch back to Offline or Online to manage candidates again.

What happens if I archive a synced job in JOIN?

Archiving a job labelled Synced with a green check stops syncing until you restore it from Archived.

Can I pause hiring without losing premium visibility?

If you switch an Online job to Offline/Archived, premium ads are cancelled immediately. To avoid losing visibility, wait until promotions end before changing status.