Assessments

Learn how to use assessments to streamline your screening process and tailor evaluations to each role. Make faster, more confident hiring decisions by sending tests directly from candidate profiles.

Candidate assessments allow you to evaluate specific skills, traits, or expertise by assigning structured tests. You can choose from pre-built options or create customised questions to match the role's requirements.

These assessments are sent to candidates via email, and results are returned directly to their application view—making it easy to compare candidates and decide who to move forward.

Assessments offer several advantages for hiring teams:

• Efficient screening: Quickly filter for top candidates by automatically testing for skills, qualifications, or fit.

• Data-driven decisions: Reduce bias by using standardised scores and structured evaluations.

• Improved hiring quality: Better assess technical, cognitive, or behavioural traits to find stronger hires.

• Customisation: Build assessments that reflect your team’s needs and the unique demands of each role.

To use this feature effectively:

• Use assessments early in the hiring process to save time on initial screening.

• Combine assessment results with structured interviews and scorecards.

• Be transparent with candidates about why you’re using tests and what they measure.

• Tailor each test to the role, not just the company—context matters.

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Send an assessment

1

Open the candidate profile

You can access a candidate profile from several areas within JOIN:

• From the Jobs tab: Click on an active job, then select the candidate you want to evaluate

• From the Talent pool tab: Search or filter to find the candidate, then open their profile

• From the Applications tab: Locate the relevant candidate in the list and click to open their profile

• Using the search bar: Type the candidate's name and click to open their profile from the dropdown list

2

Go to the 'Assessments' tab

Once inside the candidate profile:

1. Click the Assessments sub-tab

2. Select Send assessment or click the + icon and choose Assessment

3

Choose and configure the assessment

1. If the candidate has applied to multiple jobs, you will see a Job dropdown and must select the relevant job that the assessment should be assigned to. If the candidate has only applied to one job, the job will be auto-selected and the field will not appear.

2. Use the Assessment dropdown to select a previously created test. If you don't see a relevant test in the dropdown meny, click the Configure link to open the full test library in a new tab: https://assessments.join.com/assessments to add a test.

You will only see assessments here that have already been configured. If this is your first time using assessments or no tests have been added to your assessment library yet, the dropdown will appear empty. In that case, click the Configure link to open the full test library in a new tab: https://assessments.join.com/assessments. From this library, you can either select existing tests and click Use to add them to your assessments, or create a new one from scratch. Once a test has been added to your assessments, it will appear in the dropdown menu back in the candidate profile view.

1. Click Send to email the assessment to the candidate. The assessment email is sent automatically from JOIN. Candidates complete the test through the linked platform.

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Creating assessments

JOIN offers two ways to assess candidates: you can choose a test from the library or create your own assessment. Both options allow you to send structured, skill-based evaluations directly to candidates.

1. Using the test library

The Tests tab provides access to a large test library with 3000+ ready-made assessments across different categories.

From here, you can see different cards and:

• Browse different tests using the search bar

• Filter by Test type, Created by, or Language

• View the difficulty level (e.g. Beginner, Intermediate)

• See the number of questions and estimated test duration

• Click Use to select a test and add it as an Assessment This will make this test visible in

• Use the More options menu (three dots) to Preview an assessment or to view Details

Tests are available in multiple languages and skill levels, making it easy to tailor assessments to specific roles or candidate profiles.

The Tests tab provides access to a large test library with 3000+ ready-made assessments across different categories.

2. Creating an assessment or test

There are two main ways to create assessments:

Option 1: Create a company test

Build a reusable, custom test from scratch with full control over questions, settings, and branding.. Use this option when you want to build a custom test with specific questions for your organisation.

To create a company test:

1. Go to the Tests tab

2. Click the Create company test button

3. Complete the test setup across three steps:

   Basic

   • Enter a name for your test

   • Select a Test type (e.g. Aptitude, Personality, etc.)

   • Add the skills it will cover

   Questions

   • Choose from a wide variety of question formats:

     • Choice: Single select, Multiple select, Yes/No, Rating, Dropdown, Ranking

     • Text: Short/long answer, Fill in the blank, Number, Date, Identity

     • Hands-on: Coding, Typing, Practical, Chat AI

     • Media: File upload, Voice, Video, Voice AI, Video AI (Beta)

     • Office apps: Google Docs, Sheets, Slides, Microsoft Office files

   • You can also bulk upload questions to save time

   Settings

   • Choose how candidates will experience the test

   • Use pre-set flows (Default, Fast track) or go Custom

   • Configure visibility options (e.g. public link, verification code)

   • Enable/disable instructions, feedback, and summaries

4. Click Save to finalise the test. It will now appear in your Tests tab.

Option 2: Create an assessment

This is ideal for creating a full assessment flow by combining existing tests and setting specific configurations.

To create an assessment:

1. Go to the Assessments tab

2. Click Create assessment

3. Follow the steps on the left-side menu: Basic, Tests, Questions, Settings

Basic

• Name your assessment

• Choose a relevant job role or context (optional)

Tests

• Choose from JOIN’s test library or your company-created tests

• Filter by:

  • Test type

  • Language

  • Created by

• Click Add to include a test in your assessment

Questions

• Add optional custom questions to further tailor the assessment (same question formats as above)

Settings

• Select the assessment flow: Default, Fast track, or Custom

• Toggle settings like:

  • Registration and access

  • Instructions and summaries

  • Feedback visibility

  • Completion message

  • Grading rules and proctoring options

1. Click Save to complete the setup. Your new assessment will appear in your Assessments tab, ready to assign to candidates.

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Managing assessments

In the Assessments tab, you can view all assessments created by your team. For each assessment, you can:

• See the number of candidates assigned

• View the test duration and difficulty

• Open the configuration panel

• Use the More options menu to:

  • Edit, Duplicate, or Preview

  • Archive or Delete the assessment

Once an assessment has been assigned to candidates, some settings may become locked to prevent inconsistencies.

You can also manage assessments from the candidate profile in the Assessments sub-tab under Applications, Jobs, or Talent Pool.

JOIN separates assessments and custom company tests, giving you flexibility for both standardised and role-specific testing.

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Viewing results

Once the candidate completes their assessment, their results will appear directly in the Assessments sub-tab within their application profile.

From here, you can:

• View individual scores and feedback

• Compare results across candidates

• Use the insights to support your next decision (e.g. Move forward, Schedule interview)

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FAQs

What are job assessments?

Assessments are evaluations used by employers and recruiters to gauge a candidate's fit for a job. These job assessments evaluate various skills, personality, knowledge, and work style, helping hiring professionals to make more informed decisions. Assessments can be conducted at different stages of the hiring process and come in various formats, including tests, skills assessments, personality evaluations, and behavioural interviews.

Can I create my own custom assessments?

Yes. When creating an assessment, you can choose from pre-made tests or add your own custom questions to match the specific skills, expertise or traits needed for a job.

How does the candidate receive the assessment?

Candidates receive the assessment via email. The message is sent automatically through JOIN and includes a link for them to complete the test.

Where can I see the candidate’s assessment results?

Assessment results appear in the Assessments sub-tab within the candidate’s profile. From there, you can view scores and any available feedback from your colleagues.

Can I resend an assessment if a candidate doesn't complete it?

Currently, there is no dedicated ‘resend’ button, but you can create and send a new assessment manually. Remember to communicate with the candidate before doing so.

Can all users send assessments?

Only users with the right company or job-level permissions can send assessments. Refer to your team’s role settings to see who can access this feature.

Will candidates see their scores?

No. Assessment results are only visible to your hiring team within JOIN.